Briefing Notes

Must be 2 Pages, Single Spaced, 11 Point Arial Briefing notes are widely used documents in government and in business operations. They are very concise and are used to keep decision makers informed about issues that they are ultimately responsible for. Principles of academic writing are still important as most of the information in a briefing note is based on science or policy frameworks – so your information must be valid, up‐to‐date and reliable, particularly for health promotion. However, if references are used, one would use end notes or foot notes to provide extra information so that you do not make the body of the document longer. Trainers (yes, people get paid to teach people how to write briefing notes) would say that 40% of the briefing note is planning. This is very important and is a skill many had in the days before computers when you had to plan ahead then type the final document. If you don’t plan, you will find it is very hard to write a concise briefing note. Another 40% is devoted to revisions.

This leaves 20% of the time actually focused on ‘writing’. 6 of 7 What to do for Part B. Briefing Note: Based on the topic you choose for Part A, you will write a Briefing Note. Students will also select the audience/situation that the briefing note is to be presented to/in (e.g. hospital board, Health Minister, Mayor, etc.). The memo should be framed as if you are a member of an environmental health organization and you wish to ultimately present a health promotion strategy to the general public. It should be objective and concise yet with sufficient detail so that your target audience (usually your boss) can make an informed decision or be prepared for media questions. Elements to include in a Briefing Note: 1. Date 2. Prepared By 3. Prepared For 4. Subject 5. Issue 6. Background 7. Current Status 8. Key Considerations 9. Conclusion and recommendations

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